Privacy Policy
VoidNet Systems LLC ("VoidNet," "we," "us") respects your privacy. This policy explains what personal information we collect through voidnetsystems.com, why, and the choices you have. Our intended audience is businesses in the United States. It covers our public website only; services delivered under a signed engagement are governed by that agreement and any data-processing terms in it.
1. Who we are
VoidNet Systems LLC is a Texas limited liability company. For any privacy question or request, contact [email protected]. VoidNet decides how and why this information is used; under the GDPR, that makes us the data "controller" where that law applies.
2. Information we collect
We collect only what you choose to give us and a minimal amount of technical data needed to run the site securely.
| Category | What | Source |
|---|---|---|
| Contact & inquiry data | Name, work email, company, role, approximate team size, the services you're interested in, your stage/situation notes, and your confidentiality preference - when you send your prepared intake email. | You |
| Waitlist data | Work email, company, team size, and framework focus - when you join the Photon GRC waitlist. | You |
| Technical & security data | IP address, browser/device type, and request logs generated automatically when you load the site, used to deliver content and protect against abuse. | Automatic (us) |
| Local preferences | A browser localStorage value that remembers your light/dark theme and motion preferences. This stays on your device, is not personal information, and is never sent to us. | Your browser |
This site currently sets no cookies and runs no analytics or advertising trackers. If we later add nonessential analytics, we will update this policy first and give you a way to opt out before it goes live. We do not intentionally collect special categories of data (e.g., health, biometric), and we ask that you not include sensitive credentials, secrets, or regulated data in free-text fields. If you do include such information, we will handle it under this policy and delete it when it is no longer needed.
3. How we use it
- To respond to your inquiry, scope work, and communicate with you.
- To manage the Photon GRC waitlist and tell you when access opens.
- To operate, secure, and improve the website.
- To comply with legal obligations and enforce our terms.
We do not use your information for automated decision-making that produces legal or similarly significant effects.
4. How we share it
We do not sell or rent your personal information, and we do not share it for cross-context behavioral advertising. We share it only with service providers that process it for us under their applicable terms and a data-processing agreement where one applies, and only as needed:
- Form delivery - The contact and Photon GRC waitlist forms prepare email drafts in your browser. Preparing a draft does not send your information to us or a form processor. You send the request through your own email app or webmail.
- Email and hosting providers - We use established U.S.-based providers for email, hosting, and content delivery, under data-protection terms where they apply. We keep the specifics of that stack out of public copy on purpose; ask us directly if you need the detail.
We may also disclose information if required by law, to protect our rights or safety, or in connection with a merger or sale of the business. Any successor will remain bound by this policy or provide notice of changes.
The categories of personal information we disclose to service providers for these business purposes are your contact/inquiry data, waitlist data, and technical/security data. We have not sold or shared (as the CCPA/CPRA define those terms) any personal information in the preceding 12 months, and we do not do so.
5. Where it's processed
We and our providers are based in the United States, and your information is processed in the U.S. The Site is aimed at U.S. businesses and is not directed at consumers in the EEA or UK. If you contact us from elsewhere, your information moves to and is handled in the U.S. If a non-U.S. privacy law nonetheless applies to a given contact, we will apply that law's basic protections and rely on recognized transfer safeguards where one is required.
6. How long we keep it
We keep contact-form and waitlist data only as long as needed for the purposes above:
- Contact & inquiry data - retained while we're in active discussion and for up to 24 months after our last contact, then deleted or anonymized, unless you ask us to delete it sooner.
- Waitlist data - retained until Photon GRC becomes generally available or you unsubscribe, whichever comes first, and in any case no longer than 90 days after general availability.
- Security and delivery logs - kept by our providers on short rolling windows, typically days to a few weeks.
You can ask us to delete your data sooner (see your rights below).
7. How we protect it
Pages of the Site are served over HTTPS, and we limit access to submissions to people who need it. No method of transmission or storage is perfectly secure, so we can't guarantee absolute security - please don't send sensitive credentials, secrets, or regulated data through the contact form. If a breach affecting your personal information occurs, we will notify affected individuals and regulators as required by applicable law.
8. Your rights & choices
Depending on where you live, you may have the right to access, correct, delete, or receive a copy of your personal information, and to opt out of certain processing. We honor these requests regardless of where you live, to the extent the law allows.
- U.S. state privacy rights: several states (including California, Colorado, Oregon, and Washington) grant access, deletion, correction, and copy rights, an opt-out of sale/sharing (we do neither), and freedom from discrimination for exercising a right. U.S. state breach-notification laws, including Texas, shape how we respond to a security incident.
- Non-U.S. visitors, where a law like the GDPR applies to a specific contact: the rights above plus the right to restrict or object to processing and to complain to a supervisory authority. Our lawful bases depend on the activity: responding to your inquiry and operating and securing the Site rely on legitimate interests; sending Photon GRC waitlist updates relies on consent, withdrawable any time; legal requirements rely on legal obligations.
To exercise any right, email [email protected]. We may need to verify your identity before acting, and we'll respond within the time the applicable law requires.
9. Children
This site is for business audiences and is not directed to children. We do not knowingly collect personal information from anyone under 13 (or, where the GDPR applies, under 16). If you believe a child has provided us information, contact [email protected] and we will delete it.
10. Changes to this policy
We may update this policy as our practices or the law change. We'll revise the "Last updated" date above and, for material changes, take reasonable steps to notify you.
11. Contact
Questions or requests: [email protected]. VoidNet Systems LLC.